HelmUnit is your fractional AI & automation department. A senior builder documents your processes, automates them, and keeps improving them — with hours and euros saved reported every month, so the investment justifies itself. Scale from ¼ to full capacity. Cancel anytime. You own everything.
A full-time automation engineer costs €80K–€200K/year. Most SMBs need a quarter of that capacity.
A freelancer works until they disappear — and everything they knew goes with them. No documentation, no backup, no continuity.
Consultants hand you a strategy deck. Someone still has to build it — then maintain and improve it.
One employee knows how orders really flow. If they leave or get sick, the process stops with them.
Everyone says AI. Nobody can tell you what it means for your invoices, orders, and paperwork.
Your tools cover 80% of the job. The remaining 20% is someone re-typing data between systems, every day.
document → automate → improve → monitor
Your builder works with your team, maps how work really flows, and writes it down properly. Most companies have never had this — it pays off even before any automation.
We build it: integrations, AI document & email processing, workflow automation. AI where it earns its place, plain automation where it's simpler.
We measure hours and money saved. Refine what works, kill what doesn't.
Everything stays watched, maintained, and reported. Nothing rots silently.
From the team's delivery track record at azurevibes.dev.
Quote production time. AI processing of project documents + SharePoint integration.
Paperwork eliminated. Back-office + portal + mobile app for field data.
Order emails quoted and invoiced automatically — humans only review.
Analysis at the start, maintenance at the end. For smaller firms, often enough for the whole journey.
Steady building. The typical pace for a small firm's backlog — or continuous improvement at a mid-sized one.
The full department. For mid-sized firms clearing a real backlog — scale down when it's done.
Finished building for now? Switch to maintenance-only — monitoring, fixes, small improvements — priced individually based on what we've built for you.
Code, data, documentation — yours from day one.
No exit fee, documented handover included.
No account managers. You work directly with the person building your systems.
Monthly report: what we built, what it fixed, hours saved, money saved.
You keep everything running: automations, source code, credentials, and documentation any competent developer can pick up. Handover is included.
It stays in the EU, in environments you control. GDPR by design. AI models see only task-relevant data; your documents never train anyone's models.
Automation and AI are not the same thing. Moving data between your systems needs no AI at all — a plain integration is cheaper and more reliable. Reading an incoming PDF or email needs an AI model. Handling a whole multi-step process with judgment calls may justify an AI agent. We pick the simplest tool that does the job, because you're not paying for AI — you're paying for hours and euros saved, and we report those either way.
Continuity. You get a primary and a secondary contact, and everything is documented to handover standard — nothing depends on one person's memory or calendar.
Recruiting takes 4–9 months and €80K+/year for capacity you may only need a quarter of. Here you start next week and scale in fractions.
We keep your documentation and transparency obligations in order as part of the service (transparency rules apply from August 2026).
No pitch deck, no obligation. Tell us your most repetitive process — we'll tell you honestly whether it's worth automating and which fraction to start with.
Thanks — we'll be in touch within one business day.